Job Description

Join to apply for the Executive Personal Assistant role at Medical Protection Society

Join to apply for the Executive Personal Assistant role at Medical Protection Society

Medical Protection Society provided pay range

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Talent Acquisition Partner (via Caraffi)

MPS is about to embark on its recently announced ‘New World’ strategy, designed to help us be better, bolder and drive our business forward for our members. As part of this strategy, we have an exciting opportunity for an Executive Personal Assistant to join our CEO Office team.

As our new Executive Personal Assistant you’ll take charge of delivering seamless administrative and organisational support for assigned Executive Directors, allowing them to focus on driving the business forward. With your proactive approach and use of personal judgement you’ll manage workflows, optimise efficiency, and save valuable time, ensuring smooth operations and a direct impact on the success of the leadership team.

Specific accountabilities of the role include:

• Providing first class confidential administrative support, ensuring the appropriate action taken on information and messages, together with efficient email management that ensures the co-ordination and timely response to correspondence and other requests received.
• Providing personal administrative support as required by assigned Executive Directors, this may include preparation of meeting packs/papers, PowerPoint presentations, and other documents using Microsoft Office365 software.
• Liaison with third parties to arrange and organise appointments, and arrange for timely typing of letters, reports and other documents.
• Working to achieve close and harmonious relationships across the offices and departments in all aspects of the work, especially at the interface with other departments.
• Ensuring busy diary commitments, papers and travel arrangements are managed effectively with consideration to Executive wellbeing as well as business demand and proactively troubleshoot any potential problems.
• Taking notes and actions in divisional (level 3) meetings, as required by Executive Director(s), and ensure the accurate and timely preparation and distribution of associated meeting papers.

As our new Executive Personal Assistant, you will also:

• Manage all transactions and tasks requested by the Executive in accordance with policy and ensure those which incur costs comply with all financial controls.
• Ensure the timely handover of all directly received Executive Director complaints to the Member Resolution Team in accordance with Complaint Service Levels.
• Work as part of the broader CEO Office team and where required, provide cover for absences and annual leave to ensure all Executive Directors have the level of support required.
• As part of the CEO Office, work to actively identify, report and address business risks and ensure adequate business processes and controls are in place to mitigate risks originating from CEO Office work.

We are looking for:

• Excellent time management, organisational and diary management skills.
• The ability to use judgement to prioritise work and manage multiple activities and stakeholders.
• Excellent interpersonal and written communication skills.
• Ability to work with high attention to detail and accuracy.
• Ability to proactively problem solve and make informed decisions using own initiative.
• Strong technical ability in use of Microsoft Office 365 applications, in particular Word, PowerPoint, and Excel.
• Prior experience working in Personal Assistant role.
• Experience of handling sensitive information and acting with integrity
• Experience of managing senior stakeholder relationships

Who We Are

Medical Protection Society (MPS) is the world’s leading protection organisation for Doctors, Dentists and healthcare professionals. We protect and support the professional interests of almost 300,000 Members around the world.

We are a not-for-profit organisation, meaning our Members’ premiums are kept safe should our Members require support for complaints or claims arising from professional practice, or invested into bettering the organisation, our colleagues and our products.

Our philosophy is to support safe practice in medicine and dentistry by helping to avert problems in the first place. We also actively campaign for regulatory and legal reforms that benefit Members and the wider healthcare professions.

To do this, we need exceptional colleagues who are trusted and supported to deliver their best work, so we can continue to provide the most trusted, valued and expert protection to members when they need us the most.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

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