Vocation Wizard:Privacy Policy

1. Introduction

This Privacy Policy details how we, Seecloud Limited, a company registered in England and Wales with company number 10473953 and registered office at Lytchett House, 13 Freeland Park, Wareham Road, Poole, Dorset BH16 6FA  trading as Vocation Wizard (we, us) collect, use and process personal data.  If you have any questions on this Privacy Policy or otherwise relating to how we process your personal data you can contact us at admin@vocationwizard.jobs.

This Privacy Policy affects your legal rights and obligations so please read it carefully. If you do not agree to be bound by this Privacy Policy, please do not provide personal data to us.  

We may update this Privacy Policy from time to time at our discretion and in particular to reflect any changes in applicable laws. If we do so, and the changes substantially affect your rights or obligations, we shall notify you if we have your email address. Otherwise, you are responsible for regularly reviewing this Privacy Policy so that you are aware of any changes to it.

We are the controller of the personal data provided to us for the purposes of applicable data protection legislation. 

2. Whose personal data do we collect?

By personal data we mean identifiable information about you. 

We may collect, use, store and transfer different kinds of personal data about you:

  • Contact Data includes data such as your email address, telephone number and correspondence address.
  • Identity Data includes data such as first name, last name.  
  • Technical and Usage Data includes data such as your login data, cookies, time zone setting and other technical data set out in our Cookie Policy.
  • Usage Data includes information about how you use our website and app.
  • Marketing Data includes your preferences in receiving marketing from us and your communication preferences.

Personal data you provide to us

From time to time you may provide us personal data. This may be because:

  • You access our website or download our app;
  • You are a job seeker on the VOCATION WIZARD job board and you register on our website;
  • You are a recruiter on the VOCATION WIZARD job board and you register on our website and/or upload data within your company account;
  • You post any other content on our website and/or app;
  • You or your employer provides services to us;
  • You apply to work with us;
  • You provide feedback or reviews to us, respond to a survey or questionnaire;
  • You otherwise contact us including with queries, comments or complaints.  

We may, at our sole discretion, allow you to create, authorise and sign into an account on our Services using a third-party platform such as Facebook and any other platform or social media service from time to time. By using those third- party services to do so, you understand that we will have access to certain personal data within your accounts on those platforms.

We shall process all such personal data in accordance with this Privacy Policy. Certain personal data is mandatory to be provided to us in order that we can fulfil your request, for example to create an account with us, and we shall make this clear to you at the point of collection of the personal data.

All personal data that you provide to us must be true, complete and accurate.  If you provide us with inaccurate or false data, and we suspect or identify fraud, we will record this and we may also report this to the appropriate authorities.   

When you contact us by email or post, we may keep a record of the correspondence and we may also record any telephone call we have with you.

We use a payment service provider , Stripe, and we do not therefore hold only a limited amount of financial data about our recruiters payment cards.  Recruiters agree to comply with the Stripe terms and conditions of use.

Personal data we automatically collect about you

When you use our website and/or app, we may automatically collect and store information about your device and your activities. This information could include:

  • Technical information about your device such as type of device, web browser or operating system; 
  • Your preferences and settings such as time zone and language; 
  • How long you used the website and/or app and which services and features you used. 

Some of this information is collected using cookies. If you want to find out more about the types of cookies we use, why, and how you can control them, please see our Cookies Policy.

Personal data we receive from others

If we reasonably believe that any of the personal data you have provided to us is inaccurate, we may receive further personal data from third parties, confirming or otherwise, your identity. 

We may also receive personal data about you from our security service partners and our payment service provider, Stripe.   

3. Legal basis for processing your personal data

We will only use your personal data where we have a lawful basis to do so. The lawful purposes that we rely on under this Privacy Policy are:  

  • Consent (where you choose to provide it);
  • Performance of our contract with you; 
  • Compliance with legal requirements; and 
  • Legitimate interests. When we refer to legitimate interests we mean our legitimate business interests in the normal running of our business which do not materially impact your rights, freedom or interests.

If you access the VOCATION WIZARD job board on our website or app, we shall use your personal data in order to provide you such access in accordance with our Terms of Use.   

We may from time to time need to use your personal data to comply with any legal obligations, demands or requirements, for example, as part of anti-money laundering processes or to protect a third party’s rights, property, or safety.   

We may also use your personal data for our legitimate interests including:

  • To improve our website, app and/or services;
  • To contact you with surveys and questionnaires about our website or ap;
  • In connection with, or during negotiations of, any merger, sale of assets, consolidation or restructuring, financing, or acquisition of all or a portion of our business by or into another company; 
  • To deal with any questions or comments you raise; 
  • For audit purposes; and 
  • To contact you about changes to this Privacy Policy as set out above.

4. Who do we share your data with?

For our legitimate interests, we may share your personal data with our service providers, sub-contractors and agents that we may appoint to perform functions on our behalf and in accordance with our instructions, including IT service providers, payment providers, accountants, auditors and lawyers.    

We shall provide our service providers, sub-contractors and agents only with such of your personal data as they need to provide the service for us and if we stop using their services, we shall request that they delete your personal data or make it anonymous within their systems.

5. Where we hold and process your personal data

Some or all of your personal data may be stored or transferred outside of the United Kingdom for any reason, including for example, if our email server is located in a country outside the United Kingdom  or if any of our service providers are based outside of the United Kingdom.

Where your personal data is transferred outside the United Kingdom we shall do so only in accordance with applicable laws.

6. Security

We shall process your personal data in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage.  In particular, access is restricted to employees who need to know your personal data, and we use appropriate password protection and appropriate strong encryption electronic measures within our electronic data management systems. 

However, unfortunately, because of the nature of electronic storage,  we cannot promise that your personal data or any other data you provide to us will always remain secure. If there is a security breach, we will do all that we can as soon as we can to stop the breach and minimise the loss of any data.

7. Marketing

You may consent to receive marketing email messages from us about our job board, website, app and business generally. You can choose to no longer receive marketing emails from us by contacting us or clicking unsubscribe from a marketing email. Please note that it may take us a few days to update our records to reflect your request.

If you ask us to remove you from our marketing list, we shall keep a record of your name and email address to ensure that we do not send to you marketing information. If you still have an account with us, we shall continue to email you in relation to your account only.

8. Your rights

You have a number of rights under applicable data protection legislation. Some of these rights are complex, and not all of the details have been included below. Further information can be found here

  • Right of access:  You have the right to obtain from us a copy of the personal data that we hold for you.
  • Right to rectification: You can require us to correct errors in the personal data that we process for you if it is inaccurate, incomplete or out of date or you can make the corrections yourself in your VOCATION WIZARD account.
  • Right to portability: You can request that we transfer your personal data to another service provider.
  • Right to restriction of processing:  In certain circumstances, you have the right to require that we restrict the processing of your personal information.
  • Right to be forgotten: You also have the right at any time to require that we delete the personal data that we hold for you, where it is no longer necessary for us to hold it.  However, whilst we respect your right to be forgotten, we may still retain your personal data in accordance with applicable laws. 
  • Right to stop receiving marketing information: You can ask us to stop sending you information about our services, but please note we shall continue to contact you in relation to any matters relating to your VOCATION WIZARD account, if you have one.

We reserve the right to charge an administrative fee if your request in relation to your rights is manifestly unfounded or excessive.

If you have any complaints in relation to this Privacy Policy or otherwise in relation to our processing of your personal data, please tell us. We shall review and investigate your complaint and try to get back to you within a reasonable time. You can also contact the Information Commissioner, see www.ico.org.uk or if you are based outside of the United Kingdom, please contact your local regulatory authority

9. Retention of personal data

Subject to the provisions of this Privacy Policy, we will retain personal data in accordance with applicable laws.

In particular, we shall retain your personal data for as long as you access or use our services. However, we may also be required to retain personal data for a particular period of time to comply with legal, auditory or statutory requirements, including requirements of HMRC in respect of financial documents.

Where we have no legal basis for continuing to process your personal data, we shall either delete or anonymise it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

10. General

Our platform may contain links to third party websites. We are not responsible for the content of those websites, and if you provide any information to that website, then this privacy policy does not apply. You should check the third party website to find the applicable privacy policy.

If any provision of this Privacy Policy is held by a court of competent jurisdiction to be invalid or unenforceable, then such provision shall be construed, as nearly as possible, to reflect the intentions of the parties and all other provisions shall remain in full force and effect.

This Privacy Policy shall be governed by and construed in accordance with English law and you agree to submit to the exclusive jurisdiction of the English Courts.

Last updated: September 2021

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