Job Description

Are you ready to rethink your routine? We’re looking for an Office Manager and Personal Assistant to own the day-to-day running of our Head Office and support our Managing Director. This role will report into the Personal Assistant to our CEO and Founder and will combine looking after our Chelsea office with providing personalised and timely administrative support to support our Managing Director.

Welcome to Trinny London!

Here at Trinny London, we’re changing the face of makeup and demystifying skincare. Founded in 2017 by Trinny Woodall, Trinny London is challenging people all over the world to rethink their routines.

We have achieved tremendous growth since 2017 and we’re proud to be one of Europe’s fastest-growing beauty brands. We’re generating millions of sales by developing innovative products and building a talented and motivated team to support our fantastic growth.

Our Values

We live by three core values: we bring fearless passion, we act with smart intent and we all wear yellow. We always go the extra mile, working together to push boundaries and celebrate our wins and learnings as a team.

The Role

Your daily to-dos might look like this:

Office Experience & Management:

• Maximising the space to create a productive and positive working environment.
• Ensuring the office and meeting rooms are kept clean and tidy.
• Meeting and greeting guests as the first point of contact for visitors.
• Owning the logistics of our hybrid work model.
• Daily building management including access and health and safety.
• Leading the relationship with our landlord.
• Obtaining regular feedback on office experience and proposing improvements.
• Ordering office groceries and maintaining the TL product stock cupboard.
• Organising all ad-hoc social events including planning, logistics and budgets.
• Sourcing venues and organising the logistics of quarterly Town Hall meetings.
• Monitoring office expenditure and working with Finance.

PA to MD:

• Acting as first point of contact for all diary and meeting enquiries for the MD.
• Being responsible for diary management for the MD.
• Providing support by attending meetings when needed.
• Oversight and management of MD’s email inbox.
• Managing expenses and monthly claims.
• Planning all business travel arrangements for the MD.
• Organising monthly Exec meetings.

These skills will help you go far in this role:

• Experience in an office support and/or office admin role.
• Proven experience providing administrative PA/EA support to an Exec member.
• High degree of integrity and experience in managing confidential information.
• Exceptional organisational skills with ability to juggle multiple priorities.
• Fully proficient in G-Suite.
• Excellent attention to detail.
• Resilient under pressure.
• Previous experience with event planning and project management skills.
• Excellent written and communication skills.
• Ability to take the initiative and work with high levels of autonomy.
• A true positive attitude and people-centric mindset.

Benefits:

• 25 days holiday and Wellbeing Days.
• Company discount for yourself, your friends, and family.
• Vitality health scheme and EAP.
• An annual personal training and development budget.
• Enhanced family friendly packages.
• Pension scheme.
• Cycle to work scheme.
• Rewards and Recognition Scheme.

Equal Opportunities

We celebrate diversity in our customers, our products, and the teams we build. We’re committed to equal opportunities and welcome people from all backgrounds.