Job Description

Role: Project Coordinator

Location: UK (Remote)

Company: KellyOCG

Hiring type: FTC (12 months) with chance to extend

SUMMARY

Program Coordinator reports to the Program Manager of KellyOCG’s Functional Service Provider (FSP) program and supports FSP organization in providing essential daily administrative tasks related to employee and client support.

The FSP program provides centrally managed workforce solutions in primarily Clinical Operations, Biostatistics, Regulatory and Medical Affairs along with Clinical Data Management positions across North America, EMEA and APAC.

RESPONSIBILITIES:

• Employee/Consultants Management
• Collaborate with Talent Acquisition team, Human Resource and payroll partners to onboard successful candidates in EMEA and APAC
• Plan IT onboarding and keep track of IT equipment
• Arrange and take Day 1 onboarding call with new employee/consultant
• Conduct 1on1 calls with program employee/consultant weekly
• Track and retrieve timesheet monthly
• Keep record of leave balance and reconsolidate quarterly
• Offboarding administration
• Keep consultant data updated in database
• Financial administration
• Check and retrieve expense report from consultant
• Check and approve supplier invoices from suppliers
• Communicate and confirm cross charges to clients
• Collaborate salary increase, bonus and benefits for consultants
• Support other financial administration activities
• Program Management
• Assist program manager to monitor program GP
• Maintain program turnover and retention effort
• Keey track of program budget
• Draft program contract independently with client and signature request submission
• Follow up with PO creation and approval in system
• Assist program manager on daily requests
• Prepare PPT slides for client meetings and program team meetings

QUALIFICATIONS:

• Bachelor’s degree preferred
• Must be very detailed and process-driven oriented, technologically savvy, independent, and capable of working in a flexible environment
• Very proficient in using Microsoft Word, Excel, PowerPoint and Outlook
• Very strong oral and written communication skills
• Ability to follow standard operating procedures with a high degree of accuracy
• Able to manage a variety of daily tasks at a continuous pace
• Proven experience as program coordinator or relevant position
• Able to build strong relations with stakeholders and colleagues
• Proficient at managing documents and files