Job Description

Office Assistant / Client Hospitality Coordinator – Part Time

Location: London Fenchurch Street

Working Days: Tuesday to Thursday (with occasional Mondays)

Hours: 8:30 AM – 4:30 PM

About the Role

We are seeking a proactive and personable Office Assistant to support the smooth running of our client’s office. This is a varied and hands-on role ideal for someone who enjoys being the go-to person in a professional environment. You’ll be the welcoming face of the office, ensuring clients and colleagues are well looked after and that the workspace is always running efficiently.

Key Responsibilities

• Greet and assist clients visiting the office, ensuring a warm and professional welcome.
• Prepare and serve refreshments for clients and meetings.
• Set up and tidy meeting rooms before and after use.
• Liaise with cleaning staff to maintain a high standard of office cleanliness.
• Manage and maintain the coffee machine and kitchen supplies.
• Order stationery and kitchen stock as required.
• Process expenses for Directors in a timely and accurate manner.
• Coordinate travel arrangements and bookings for Directors and staff.
• Support ad hoc administrative tasks and office duties as needed.

Flexibility

• While the core working days are Tuesday to Thursday, flexibility to work on occasional Mondays is appreciated when client meetings are scheduled.
• Fridays are not required.

Ideal Candidate

• Friendly, approachable, and confident in dealing with clients and colleagues.
• Highly organised with strong attention to detail.
• Able to take initiative and work independently.
• Comfortable managing multiple tasks and adapting to changing priorities.
• At least 3 years in previous experience in a front-of-house, hospitality, or administrative role.

Nashrock Insurance Recruitment is committed to considering candidates from a broad array of diverse experiences and backgrounds. We believe that diversity of thought, background, and experience drives innovation and success. We do not discriminate on the basis of race, ethnicity, gender, sexual orientation, disability, age, religion, or any other characteristic protected by applicable laws. By working with Nashrock Insurance Recruitment, you become part of a supportive and inclusive environment where diversity is not only embraced but celebrated.