Job Description

Accounting Administrator

My client is looking for a highly organised Accounting Administrator to join their team. This role is ideal for someone with excellent attention to detail, strong administrative skills, and a background in supporting accounting or finance functions. You MUST have previous experience of working within an accounting practice.

Key Responsibilities of Accounting Administrator

• Downloading CDS VAT statements, filing in VC, and updating controllers
• Checking year-end controllers, chasing clients, and reporting discrepancies to DT
• Sending course and webinar communications, and updating controllers
• Assisting with finalisation of risk questionnaires
• Preparing Engagement Letters and agent forms
• Performing KYC checks
• Comparing client lists from DPM with Confirmation Statement controller records
• Preparing company structures and sending them to clients
• Preparing invoices and updating/preparing fee schedules with Aman
• Filing Confirmation Statements and preparing secretarial documents
• Managing VAT registrations/deregistrations
• Sending documents to Companies House and HMRC
• Chasing clients for outstanding information or documentation
• Preparing and applying for tax certificates
• Handling company formations
• Reconciling Xero transactions (future responsibility)
• Raising and managing invoices
• Visiting banks to deposit cash and cheques
• Renaming and saving monthly invoices

Experience needed for an Accounting Administrator

• Previous experience in accounting administration or a similar role (preferred)
• Familiarity with VAT, Companies House, HMRC processes, and client administration
• Strong organisational and time-management skills
• High attention to detail and accuracy
• Proficiency in Microsoft Office (Excel, Word, Outlook) and ideally Xero
• Excellent communication skills (written and verbal)